Herring Bank
ETBU has partnered with Herring Bank for the disbursement of student refunds. If you have a credit balance on your student account, all refunds will be direct deposited to the account you have set up in your Campus Connect account. If you have not set up the account you would like your student refund to go to, please do so by visiting the “Designate Direct Deposit” link under the Quick Links section of the Dashboard in CampusConnect.
When your student refund is posted to the account, you will be notified by e-mail (your ETBU Tigermail account. For the fall semester, student refunds are processed (approximately) beginning with the second full week of September and continue through the end of the term. For the spring semester, refunds are processed (approximately) beginning with the second week of February and continue through the end of the term.
- Return of Funds to Title IV
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It is our hope at East Texas Baptist University that you will enjoy a full educational experience during your time with us. However, we understand that there are circumstances that can prevent a student from completing a semester after classes begin. In light of the possibility of an emergency pulling you from your intended studies, you need to be aware of the financial impact that ceasing to attend class or a complete withdrawal from the University can have.
Any federal aid recipient who stops attending classes or completely withdrawals from the University before 60% of the semester has passed will loose portions of their financial aid. The federal law requiring this is called Return to Title IV Aid (R2T4). Any balance remaining on the student's account following the return of these funds becomes the responsibility of the student.
Students making a complete withdrawal will also see an impact on their Satisfactory Academic Progress which could adversely affect their eligibility for aid in future terms.
Please check with our office prior to making a complete withdrawal to see the impact of this decision both financially and academically. When possible it is always best to complete the term.
If a Return to Title IV Aid calculation is required, the amount of earned and unearned aid will be determined according to the federal formula. The date the student withdrew determines the amount of repayment required. The University will determine the student's official withdrawal date by using one of the following methods:
- The date the student began the University's withdrawal process (the date that the student officially notified the Registrar's Office of his/her intent to withdraw);
OR
- The student's last date of attendance at an academically related activity as documented by the University.
Again, East Texas Baptist University will return any unearned funds to the federal source and bill the student for the amount that was returned on the student's behalf. ETBU funds could also be reduced when this occurs.
Refund Policy and Schedules
Registration with the University is considered a contract binding students for the entire academic period. A student finding it necessary to withdraw from the University must officially withdraw through the Registrar’s Office. This official withdrawal must be accomplished before any consideration can be given by the Business Office for granting refunds. Failure to attend class or simply notifying an individual instructor of intent to withdraw will not be regarded as an official withdrawal.
Certain federal and state financial aid programs require proceeds to be assessed according to a pro rata policy, which is based upon the last day of attendance or upon other policy. Students participating in these programs will be subject to policy as prescribed by the program. Scholarship or financial assistance is not disbursed if a student withdraws before the end of the registration period. Students who officially withdraw from class during the first two days of the fall or spring semester will not be assessed tuition or room or board charges; however, fees may apply. A class day (or day of class) is defined as any weekday for which regular classes are scheduled. After these dates, tuition and room charges will be assessed as follows:
| Tuition and Room Refunds | |
| Through the second day of class | 100% refund |
| During the third through seventh class day | 85% |
| During the eighth through tenth class day | 60% |
| During the eleventh through fifteenth class day | 45% |
| During the sixteenth through twentieth class day | 25% |
| After the twentieth class day | 0% |
Board and Declining Balance Food Plan
Amounts due for board will be calculated on a prorated basis of eight weeks from the first day of class in the fall and spring semesters. After eight weeks of the semester, there will be no prorated refund of board charges. There is no refund or adjustment in board costs for meals not taken in the dining hall or funds unspent from declining balance by the student’s choice.
| Tuition and Room Refunds | |
| Through the second day of the term | 100% refund |
| During the fourth day of the term | 85% |
| During the sixth day of the term | 60% |
| During the eighth day of the term | 45% |
| During the tenth day of the term | 25% |
| After the tenth day of the term | 0% |
| Tuition and Room Refunds | |
| During the second day of the term | 100% refund |
| During the third day of the term | 80% |
| During the fourth day of the term | 60% |
| During the fifth day of the term | 45% |
| During the fifth day of class | 25% |
| After the fifth day of the term | 0% |
| Tuition and Room Refunds | |
| During the second day of the term | 100% refund |
| During the third day of the term | 80% |
| During the fourth day of the term | 60% |
| During the fifth day of the term | 45% |
| During the fifth day of class | 25% |
| After the fifth day of the term | 0% |
| Tuition and Room Refunds | |
| Through the first day of the term | 100% refund |
| During the second day of the term | 80% refund |
| During the third day of the term | 40% |
| After the third day of the term | 0% |
For official refund dates for each term, see the University Calendar. The date of withdrawal upon which refunds are based will be the date that the completed withdrawal card is presented to the Registrar for processing. Students are cautioned that withdrawal from courses or failure to maintain satisfactory academic progress toward a degree may cause partial or total loss of financial aid, VA benefits, and NCAA eligibility requirements.
Force Majeure (Act of God)
Should ETBU be forced to close or significantly alter academic and co-curricular programs, activities and services, and delivery of such offerings, due to force majeure, or for institutional viability in financial exigency, no refund or adjustment will be made for charges for tuition, fees, room, board plan, or declining balance plan.