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Student Refunds

Herring Bank

ETBU has partnered with Herring Bank for the disbursement of student refunds. If you have a credit balance on your student account, all refunds will be direct deposited to your optional Student ID Debit Card account unless otherwise instructed by the student.

How do you know if you have the MasterCard Debit Student ID (Tiger Card)? If your Tiger Card looks like the one below (e. g. has the MasterCard logo on it), you have the MasterCard Debit Student ID.

When your student refund is posted to the account, you will be notified by e-mail (your ETBU Tigermail account). You must activate your card in order to access your refund. You can do this by performing a PIN transaction with the PIN you chose when the card was issued. You can process the PIN transaction by doing a free Balance Inquiry at the ATM located in the Ornelas Student Center.

For the fall semester, student refunds are processed (approximately) beginning with the second full week of September and continue through the end of the term. For the spring semester, refunds are processed (approximately) beginning with the first week of February and continue through the end of the term.

If you did not receive a MasterCard Student ID Debit Card or you would like to designate your refund to be deposited into another account, visit the “Designate Direct Deposit” link under the Quick Links section of the Dashboard in CampusConnect. Once you’ve accessed this option, follow the instructions to designate the account for your student refund.

If you did not receive a MasterCard Student ID Debit Card or designate an account of your choosing for your student refund, please contact the Business Office at 903.923.2055 or businessoffice@etbu.edu for further instructions in order to receive your refund.

Return of Funds to Title IV

It is our hope at East Texas Baptist University that you will enjoy a full educational experience during your time with us.  However, we understand that there are circumstances that can prevent a student from completing a semester after classes begin.  In light of the possibility of an emergency pulling you from your intended studies, you need to be aware of the financial impact that ceasing to attend class or a complete withdrawal from the University can have.

Any federal aid recipient who stops attending classes or completely withdrawals from the University before 60% of the semester has passed will loose portions of their financial aid.  The federal law requiring this is called Return to Title IV Aid (R2T4). Any balance remaining on the student's account following the return of these funds becomes the responsibility of the student.

Students making a complete withdrawal will also see an impact on their Satisfactory Academic Progress which could adversely affect their eligibility for aid in future terms.

Please check with our office prior to making a complete withdrawal to see the impact of this decision both financially and academically. When possible it is always best to complete the term.

If a Return to Title IV Aid calculation is required, the amount of earned and unearned aid will be determined according to the federal formula.  The date the student withdrew determines the amount of repayment required.  The University will determine the student's official withdrawal date by using one of the following methods:

  • The date the student began the University's withdrawal process (the date that the student officially notified the Registrar's Office of his/her intent to withdraw);

OR

  • The student's last date of attendance at an academically related activity as documented by the University.

Again, East Texas Baptist University will return any unearned funds to the federal source and bill the student for the amount that was returned on the student's behalf.  ETBU funds could also be reduced when this occurs.

Refund Policy and Schedules

Registration with the University is considered a contract binding students for the entire academic period. A student finding it necessary to withdraw from the University must officially withdraw through the Registrar’s Office. This official withdrawal must be accomplished before any consideration can be given by the Business Office for granting refunds. Failure to attend class or simply notifying an individual instructor of intent to withdraw will not be regarded as an official withdrawal.
A class day (or day of class) is defined as any weekday for which regular classes are scheduled. When a student in good standing withdraws or drops from classes for reasons approved by the administration, eligibility for refunds will be determined as follows:

Fall and Spring Semester Refund Schedule
Tuition and Room Refunds
Through the second day of the semester 100% refund
During the third through seventh day of the semester 85%
During the eighth through tenth day of the semester 60%
During the eleventh through fifteenth day of the semester 45%
During the sixteenth through twentieth day of the semester 25%
After the twentieth day of the semester 0%

Board Refunds

Prorated refund based on ten (10) weeks. After the tenth week of the semester, there is no refund on the board.

Flex Term Refund Schedule
Tuition and Room Refunds
Through the second day of the term 100% refund
During the fourth day of the term 85%
During the sixth day of the term 60%
During the eighth day of the term 45%
During the tenth day of the term 25%
After the tenth day of the term 0%
May Term Refund Schedule
Tuition and Room Charges
Through the first day of the term 100% refund
During the second day of the term 80%
During the third day of the term 60%
During the fourth day of the term 45%
During the fifth day of the term 25%
After the fifth day of the term 0%
Mini-Term Refund Schedules
Mini-term (1week) Tuition and Room Charges Mini-term (2 and 3 week term) Tuition and Room Charges
Through the first day of the term 100% refund Through the first day of the term 100% refund
During the second day of the term 50% During the second day of the term 80%
After the second day of the term 0% During the day of the term 40%
After the third day of the term 0%

For official refund dates for each term, see the University Calendar. The date of withdrawal upon which refunds are based will be the date that the completed withdrawal card is presented to the Registrar for processing.

Students are cautioned that withdrawal from courses may cause partial or total loss of financial aid, may adversely affect VA entitlements, and may impact athletic eligibility.