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Federal Compliance Notice | OSHA ETS Rule

Acceptable Proof of Vaccination

  1. The record of immunization from a health care provider or pharmacy;  
  2. A copy of the COVID-19 Vaccination Record Card;  
  3. A copy of medical records documenting the vaccination; 
  4. A copy of immunization records from a public health, state, or tribal immunization information system; or  
  5. A copy of any other official documentation that contains the type of vaccine administered, date(s) of administration, and the name of the health care professional(s) or clinic site(s) administering the vaccine(s).  

Frequently Asked Questions

Which ETS policy option will ETBU elect?

COVID-19 vaccines for employees are strongly encouraged.  For more information on vaccines, please click here. However, at this time, vaccines for University employees will not be mandated by ETBU. ETBU will allow employees to choose between either: a) submitting proof of COVID-19 vaccine; or, b) submitting weekly COVID-19 test results and wearing appropriate face-covering at work. 

How will ETBU know whether I choose vaccination or weekly testing?

All employees will be required to submit acceptable COVID-19 vaccine records required by the ETS through the ETBU Human Resources Department’s secure and confidential vaccination reporting system. If you have been vaccinated for COVID-19 and have not submitted your vaccine records, please submit no later than noon on January 7, 2022.

What if I am not yet vaccinated but choose to begin vaccination steps now?

You can get the vaccine at no cost to you through various local sources for vaccination. You can find a vaccination provider at this link. Until you are fully vaccinated and submit acceptable documentation to the ETBU Human Resources reporting system, you will be required to wear a mask at work beginning January 10, 2022. If you are not fully vaccinated or have not reported your vaccination status to ETBU by February 9, 2022, you will also be required to be tested each week until you are fully vaccinated and to submit approved weekly testing documentation to ETBU Human Resources.

Will I have to receive a vaccine booster shot to be considered fully vaccinated?

While a booster shot is strongly encouraged, the ETS does not require employees to have a booster to be considered fully vaccinated. For more information about vaccine booster shots, click here.

What if I choose weekly testing?

The ETS sets out specific guidance on what form of testing for COVID-19 is acceptable. This weekly testing requirement for employees who are not fully vaccinated begins February 9, 2022. Employees who choose weekly testing will be provided with testing specifications and other procedures on how to submit weekly test results within the next couple of weeks as approved testing measures are determined. Self-administered tests do not meet testing requirements under the ETS rule, unless performed under observation of an ETBU employee.

Who will cover the cost of weekly testing?

Employees will be personally responsible for the cost of weekly testing. There may be some free testing resources available in the East Texas region. ETBU’s health insurance plan will not pay for weekly COVID-19 testing to meet the ETS rule. If employees who choose the testing option have other medical insurance, it would be prudent to check with your insurance company now to determine if this type of surveillance testing would be covered under your plan.

MEDICAL EXCEPTION: If you cannot receive the COVID-19 vaccine because of a medical condition or other contraindications, please fill out the ETBU HR vaccination reporting system form, because you may qualify for free weekly COVID-19 testing as an accommodation under the Americans with Disabilities Act.  

Will testing be available on campus for employees who choose weekly testing?

At this time, we do not know how many employees will elect weekly testing. ETBU’s Sisk Health Services priority for testing is for those campus community members who show symptoms consistent with coronavirus or who have been exposed to a COVID-infected person. ETBU currently does not have adequate testing supplies or resourcing to conduct weekly employee surveillance testing. If ETBU determines to conduct weekly employee surveillance testing on campus in the future, any cost of weekly testing would be at the employee’s immediate expense.  

If I choose weekly testing, will I be required to wear a face mask?

Yes, beginning January 10, 2022, the ETS requires unvaccinated employees to wear a face-covering at work when indoors or when occupying a vehicle with another person for job-related purposes. There are limited exceptions (i.e., while eating or drinking, working alone in an enclosed room, or a medically necessary exception). 

Will the ETS vaccine or mask/weekly test mandate also apply to students?

The ETS does require all students who are employed at ETBU to be vaccinated or to wear a mask at work and be tested weekly.

Can I request to work remotely instead of getting the COVID-19 vaccine?

ETBU does not offer remote work alternatives for those who choose not to be vaccinated or refuse to comply with masking and weekly testing, subject to potential disability accommodations if applicable.

What if I refuse to get vaccinated or wear a mask at work and submit approved weekly testing results to the University under the ETS?

ETBU will be required under the OSHA ETS rule to discipline, which could lead to termination, any institutional employee who refuses to comply with the federal law.

Read the full policy under the Human Resources Documents and Forms on the ETBU Intranet.

Contact Information

Name/Title Division Phone
Tara Bachtel
Associate VP, Human Resources
Title IX Coordinator
Financial Affairs 903.923.2119 Send Message View Bio